Institutional Data Form

Institutional Mission and Goals, Planning and Effectiveness

1. Mission Statement
2. Institutional Outcomes
• Performance Indicators
• Most recent Survey of Graduates
• Survey research reports
• Program effectiveness
• Student Summary Statistics

1. Institutional Plans
• Enrollment Management Proposal
• Institutional planning
• Institutional priorities
• Institutional Vision and Values
• Campus physical facilities plan
• Information technologies plan
• Oregon University System planning

Educational Program and its Effectiveness

1. Instruments & Procedures
   • Assessment support
2. Educational Outcomes
• Assessment database
• Assessment of Student Learning Summary Report 2005
• Inventory of documents on educational outcomes
• Survey research reports
3. Number of Degrees Granted
• 2001-02
• 2002-03
• 2003-04
4. Published Statements on General Education
• University Studies Program
• Learning goals for general education
• Process & research underlying general education program
• University Honors Program
• Profiles of general education programs
5. Effectiveness of General Education
• Student retention data
• A Comparison of Transfer and Native Sophomore Enrollment Patterns and Completion Status 1995,1996 and 1997 Cohorts
• A Comparison of Transfer and Native Junior Enrollment Patterns and Completion Status 1995,1996 and 1997 Cohorts
• Characteristics of Students Not Retained
• First-time Freshman Completion Status Within 6 Years 1994 and 1995 Cohorts
• Transfer and Native Students’ Academic Preparation and Enrollment Status, During Their Sophomore Year and Their Graduation Status Five Years Later
6. Undergraduate Learning Experiences (NSSE)
• Active Learning
• Reading and Writing
• Learning Outcomes
• NSSE Data - Table 1
• NSSE Data - Table 2
• NSSE Data - Table 3
• NSSE Data - Table 4
• NSSE Data - Table 5
• NSSE Data - Table 6
7. Community-based Learning
• Statistical Look
• Performance Indicators

1. Statements of Degree Objectives
• University Catalog
2. Curriculum Development Committees
• Faculty Governance Guide p. 4-5
• Curriculum development committee minutes - Available in hard copy.
3. Departmental Profiles
4. Summary of student evaluations -Available in hard copy.
5. Self-study and evaluation committee reports - Available in hard copy.
6. Educational Criteria & Procedures
• University catalog
7. Policies regarding transfer of credit
   • Articulation agreeements - Available in hard copy.
8. Policies regarding remedial work
• Special Admissions
• Skills Enhancement and Tutoring
9. Materials & forms for academic advising
10. Grade distribution studies
11. Policies governing public service - Not available

Graduate Program

1. Graduate programs--university catalog
2. Graduate degrees offered
3. General graduate admissions requirements
4. Graduate Council
5. Inventory of Documents
   • Studies of graduate programs
   • Accreditation reviews - Available in hard copy.

1. Policy on graduate credit - see Standard 2F narrative
• Transfer Credit
2. Policy on credit for internships, field experiences - see Standard 2F narrative

Continuing Education & Special Learning Activities

1. Organizational chart of continuing education program
2. Summary of off-campus programs -Available in hard copy.
3. Policy & procedures for off-campus programs - see Standard 2G narrative
4. Credit for prior learning

Required Exhibits: Refer to Standard 2G

1. Catalogs, brochures - Available in hard copy.
2. Policies regarding award of credit for experiential learning
3. Policies regarding award of credit
4. List of courses/programs - Available in hard copy.
5. Budgetary information - Available in hard copy.
6. Studies demonstrating comparability of outcomes
7. Policies regarding admission, transfer of credit
• CLEP - Available in hard copy.
8. Sample transcript - Available in hard copy.
9. Contractual agreements with other institutions, travel agencies - Available in hard copy.
10. Criteria for admission & procedures for records maintenance
11. Catalogs, brochures for continuing education - Available in hard copy.
12. Criteria for registration and records maintenance
13. Procedures for involving personnel in program development

Students

1. Table 1: Admissions Report
2. Table 2: Student Affairs Staff Profile
3. Student retention rates
4. Graduation Rates Report - Available in hard copy
5. Student services organizational chart
6. Student Handbook
7. Student Policy & Procedures
• Office of Student Affairs
• Student Activity and Leadership Program Advisory Board
• ASPSU Committees and Boards
8. Institutional Publications
   • Fact Book: Student Section
   • Student Profiles
9. Student Statisfaction with Educational Experiences
10. Student Use of Time

1. Policies & procedures for students
2. Statistics on student financial Aid
3. Student financial aid
4. Financial aid reviews - Available in hard copy
5. NCAA Graduation Rate Report - Available in hard copy (both locations)
6. Student Affairs mission & goals attainment
7. Impact of student services on students
8. Institutional publications - Additional publications available in hard copy
• Campus Crime Statistics
• Retention rates
• Drug and Alcohol Counseling Sevices
• Drug Free Workplace Policy
• Alcohol and Other Drugs Policy
• Campus Security Act
• Drug Free Schools and Community Act

Faculty

1. Table 1: Institutional Faculty Profile
2. Table 2: Faculty Degrees
3. Faculty Statistics
   • Faculty Profile
   • Fact Book: Personnel Section
   • 2001-2002 Heri Faculty Survey
   • Profile of Full-time Instructional Faculty
4. Salary data
5. Faculty evaluation
6. Impact of faculty scholarship
7. Creation, scholarship & research

1. Faculty handbook
2. Policy on Academic Freedom
3. Faculty committees
4. Course Evaluation forms - Available in hard copy.
5. Personnel files and current vitae - Available in hard copy.
6. Criteria compensating faculty
7. Doctrinal statements: Promotion & tenure
8. Policies regarding employment of part-time faculty
9. Support for part-time faculty
10. Summary reports of public service
11. Institutional policies regarding scholarship and research
12. Faculty involvement in policy creation

Library and Information Resources

1. Library Use Statistics
   • Library Building Use
   • Library Circulation Transactions
   • Interlibrary Loan Transactions
   • Library Inventory of Holdings

1. Printed materials for resource facilities:
• Research Survival Guide
• Services for Persons with Disabilities
• Library Hours
2. Policies, regulations & procedures
• Information Resource Management Policy
3. Statistics on library & resources use, collection, inventory
• Library collection
4. Assessment measures for adequacy of facility & goals of library
• Facilities and Access
5. Assessment measures for adequacy of resources & services
6. Data on library staff
7. Organizational chart for library management
8. Comprehensive budget
9. Vitae of staff
• Faculty vitae
10. Formal agreements with other libraries - Available in hard copy.
11. Computer usage statistics
12. Information on user services for computing facility
13. Evaluation of library & information resources

Governance and Administration

1. Oregon State Board of Higher Education and committee membership
2. Organization charts of Portland State administrative office holders
3. OUS and Portland State administrative office holders 1996-97

1. Articles of incorporation & bylaws
2. Board policy manual
3. Administrative policy manuals
4. Administrative position descriptions - Available in hard copy
5. Staff Handbook
6. Polices and procedures for administrative and staff appointments
7. Procedures for review and promotion of academic professional staff, p.16
8. Administrative salary data
9. Collective bargaining agreements
• AAUP collective bargaining agreement
• AFT collective bargaining agreement
10. Committee constitutions and bylaws and list of active committees

Finance

1. Table 1: Current Funds Revenues
2. Table 2: Current Funds Expenditures and Mandatory Transfers
3. Table 4: Sources of Financial Aid - Available in hard copy.
4. Table 9: Operating Gifts and Endowments - Available in hard copy.
5. Table 10: Capital Investments- Available in hard copy.
6. Debt Service Schedule
7. Fiscal Operations Report
8. Endowment & Life Income Fund Report - Available in hard copy.
9. Financial statements - Available in hard copy.
10. Financial & management reports provided to OSBHE - Available in hard copy.

1. IPEDS Report - Available in hard copy.
2. Summary of latest audited financial statement
3. Current operating budget including auxiliary organizations
4. Default rate - See Standard 7B

Physical Resources

1. Campus map
2. Physical access information
3. Salem Center map

1. Campus access
2. Campus safety
3. Plans for replacement & maintenance of instructional equipment
4. Campus Facilities Master Plan
5. Plans for remodeling, renovation & maintenance
6. Major additions & capital improvements - see Standard 8C narrative

Institutional Integrity

1. Policy on Academic Freedom
2. Policy on Conflict of Interest
3. Policies on fair treatment of faculty, staff and students
4. Promotional Materials - Available in hard copy.
5. Code of conduct, ethical behavior