Under the direction of the Chancellor's Office and pursuant to Internal Management Directives, Portland State University is required to submit detailed descriptions of biennial plans and programs, and resources required. Within the institution and the institutional divisions, and subject to oversight by the Senior Vice Chancellor for Finance and Administration, the administration has the authority to transfer budgeted funds to meet the needs of the institution and its divisions.
Portland State developed the first phase of an overarching strategic plan in 1991. This plan contributes to the overall vision for the long-run future of the University. Portland State's capital construction budgets, developed biennially, derive directly from the University's long-range campus development plans and are closely linked to its institutional priorities and mission. The development plans take stock of the present status of the institution, and give long-run assessments of how Portland State expects to meet its institutional mission and serve future students. The plans are useful for capital and infrastructure planning, and in requests for funding. The budgets detail the funding sources to finance each project.
The most recent facilities master plan was prepared in 2000 and covers the period until 2010. The 153-page plan was prepared at the request of the Chancellor's Office and provided a detailed assessment of long-run capital needs. For the 2003-2005 budgeting period, the capital budget is $82,600,000, four times the amount in 1999-2001. The increase reflects the institutional goal to improve athletic and recreation facilities, and to provide more student housing. This focus continues priorities included in the 1999-2001 budget.
The State Board of Higher Education Internal Management Directive 7.100 requires Portland State to periodically prepare long-range campus development plans. All capital expenditures for educational and general purposes within the Oregon University System (OUS) must be financed through state appropriation. Capital budgets by institution are legislatively adopted and signed by the governor.
The Education and General (E&G) Budget results from a review of the funded faculty and staff rosters. These rosters comprise approximately 80% of total E&G Budget meetings. Reviews to establish a comprehensive budget involve fiscal staff, the associate Vice President of Finance, the associate Vice Provost for Budget and Personnel, deans and directors. Once the budget is set and balanced, based on final budget allocation figures from the Chancellor's Office, the document is posted on the Budget website and an e-mail is distributed to advise deans and directors that the budget is posted.
Necessary revisions are routed through the Budget Office for approval and posting. Transfers can be made by deans and directors within their respective schools or colleges using journal vouchers completed within the Banner FIS system. The entries are routed through the Budget Office for approval.
The Self Support/Auxiliaries Budget is an online process. A memo is sent out to advise departments of timelines, as well as information needed to complete their budget process. When this budget has been balanced and posted, this document also appears on the Budget website.
Oregon law and the Oregon Constitution, authorize OUS to issue two types of general obligation bonds. These types of debt are limited to Article XI-G, to finance designated educational buildings and facilities, with debt service funded by state legislative appropriations. Bonds under Article XI-F are used to finance the construction of self-liquidating and self-supporting projects, with debt service generated within the projects. In addition, Certificates of Participation (COPS), which are issued to finance lease-purchase agreements for certain equipment and computer software, are available for use within limits set by the state.
Requests for bonds follows a formal approval process through the institution, Chancellor's Office, State Board of Higher Education, and the legislature (or Emergency Board, if the legislature is not in session). The OUS Controller's Division is responsible for the issuance of debt securities and maintenance of debt service programs. Until June 2002, long-term debt was consolidated on the books of the Chancellor's Office only, and only current debt service was kept on the institution's books. Now, all debt is attributed specifically to the institution's books and shown on individual financial statements.
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